Presentation Guidelines

Oral Presentation Guidelines

Each oral presentation is 8 minutes in length plus two (2) minutes time for questions and answers. There will be a moderator who will advise you of the time remaining during your presentation; kindly observe the time restrictions out of respect for other presenters.

The meeting room will be equipped with:

  • Projector and screen (please use 16:9 slide ratio)
  • Lectern microphone

Connecting to the projector:

  • You will be required to use your own laptop to connect to the LCD projector. 
  • In order to connect to the LCD projector, your laptop must have an HDMI output (PC or MAC). HDMI cables will be provided.
  • Be sure to bring any special adapters/dongles.

You are able to test your laptop on the day of your presentation during times when the meeting room is not in use. Please consult the final program on-site at the conference to determine room availability.

Please test your presentation in advance to ensure that all slides/images/videos are working properly. It is recommended your presentation is loaded onto your laptop and you are not accessing via the cloud/internet.

Poster Presentation Guidelines

There are two designated poster sessions during the conference.  Kindly set up and remove your posters during the allocated poster times so as not to impact other presenters. Locations will be assigned according to your unique poster number.

Poster Tips:

  • Keep text to a minimum
  • Ensure text is in large font
  • Use graphs, charts and/or tables
  • Ensure contents have a logical flow
  • Make it colourful

The maximum size for your poster is:
4’ ft (height) x 3’ft 6in (width).
You do not need to use the full space.
Push pins will be provided for you to adhere the poster to the board.

> Removal of posters at the end of the display period is the responsibility of the author(s).  Posters not removed by the deadline will be removed by meeting staff.  Please note that the posters will be held at the registration desk until the end of the conference after which time they will be recycled.

> Poster session set up and tear down times.

Poster Session 1
Tuesday, June 3

Set Up: Between 10:00–13:45
Session Time: 19:00-21:00
Tear Down: 21:00 on Tuesday, June 3

Poster Session 2
Thursday, June 5

Set Up: Between 10:00–13:45
Session Time: 19:00-21:00
Tear Down: 21:00 on Thursday, June 5